ORIGINAL ADVERTISED DATE: January 26, 2024

* See addendum for deadline changes

MANDATORY PRE-BID:  10:00 AM on Wednesday, February 7, 2024

Due DATE:  2:00 PM on Tuesday, February 27, 2024

PROJECT MANAGERS:  JERRY RUTH, P.E.

INVITATION TO BID

Sealed proposals will be received by the Village of Hanover Park for the project entitled “Sewage Treatment Plant – 2024 UV Replacement – Village of Hanover Park, Illinois” until 2:00 PM on Tuesday, February 27, 2024, at the Clerk’s Office at Village Hall, located at 2121 W. Lake Street Hanover Park, IL 60133.

The sealed bids will be publicly opened and read aloud immediately afterwards in the Clerk’s Office at Village Hall on the same date. Sealed bids shall be addressed to the Village of Hanover Park, 2121 W. Lake Street Hanover Park, IL 60133, and shall be labeled “Bid for Sewage Treatment Plant – 2024 UV Replacement – Village of Hanover Park, Illinois”.

Mandatory Pre-Bid

A Mandatory Pre–Bid Conference will be held on Wednesday, February 7, 2024, at 10:00 AM at the Hanover Park Sewage Treatment Plant at 5600 Greenbrook Blvd, Hanover Park, IL 60133. The entrance to the Sewage Treatment Plant is located between the Greenbrook Blvd and Arlington Drive intersection and the Grace Orthodox Presbyterian Church and cemetery, on the west side of the West Branch DuPage River.

Bidders/Contractors not attending the Pre-Bid Conference shall have their bids rejected. Questions should be directed to Irena Hix, Staff Engineer (630) 587-0470, i.hix@trotter-inc.com. 

Work Description           

The Project consists primarily of the following: Provide all labor, services, and materials necessary for the replacement of the UV disinfection system at Hanover Park’s Sewage Treatment Plant as shown, specified, or required. 

Document Inspection and Procurements

The Contract Documents may be inspected and purchased at Trotter and Associates, Inc., 40W201 Wasco Road, Suite D St. Charles, IL 60175. Phone: 630-587-0470 .

Electronic Versions may be purchased through Trotter and Associates.

Payment for Contract Documents is non–refundable and shall be payable to Trotter and Associates, Inc. in the form of cash, certified check, or money order. No partial sets of specifications or drawings will be issued. The non–refundable cost for hard-copies of drawings and specifications is $80.00. The non-refundable cost for PDF electronic copies of drawings and specifications is $25.00.

Addenda will be issued only to plan holders. Questions should be directed to Irena Hix - i.hix@trotter-inc.com.

Bid Deposits and Bonds

Each bid shall be accompanied by a bid deposit in an amount of ten percent (10%) or such other percentage as stated in the supplementary conditions of the full amount of the bid in the form of a certified or bank cashier’s check or bid bond. In a reasonable time after the bid opening, bid deposits of all except the three lowest responsible bidders will be released. The remaining deposits will be released after the successful bidder has entered into the contract and furnished the required insurance and bonds. The bid deposit shall become the property of the Village if the successful bidder within fourteen (14) days from awarding the contract refuses or is unable to comply with the contract requirements.

The successful bidder will be required to furnish Performance and Payment Bonds on forms provided in the Specifications and Contract Documents, in an amount equal to 100 percent and 100 percent of the contract sum, respectively.

Wage Rates

The contractor shall abide by the rules and regulations of the USEPA Community Grant Program, including but not limited to:

    1) Davis Bacon Act

    2) Disadvantaged Business Enterprise (DBE) Program

    3) American Iron and Steel (AIS)

    4) Federal Prevailing Wages for DuPage County

Rejection of Bids

The Board of Trustees of the Village of Hanover Park reserves the right to reject any and all bids or to waive any technicalities, discrepancies, or information in the bids. The Village of Hanover Park does not discriminate in admission, access to, treatment, or employment in its programs and activities.