ORIGINAL ADVERTISED DATE: February 1, 2024

MANDATORY PRE-BID: 10:00 a.m. Thursday, February 15, 2024

DUE DATE: 11:00 a.m. on Tuesday, March 19, 2024

PROJECT MANAGER: Robert Benson, PE 

INVITATION TO BID

NOTICE is hereby given that the Village of Fox Lake will receive sealed bids for the project entitled Lead Service Line Replacements – Phase I until 11:00 am on Tuesday, March 19, 2024, at the Village Hall, 66 Thillen Drive, Fox Lake, IL. The Bids will be publicly opened and read aloud immediately afterwards in the Council Chambers. 

Work description:

Provide all labor, equipment, appurtenances, and materials necessary for the identification, replacement, and restoration of lead and galvanized pipe water services within the Village of Fox Lake. Water services will be examined by exploratory excavation, then replaced with approved materials using horizontal directional drilling construction methods as well as open cut methods, as approved by the Engineer. This work may include HMA and concrete pavement removal and replacement; trench excavation; bedding and backfill; installation of new water services from water main to curb stop and box; installation of new water services from curb stop and box to building; site restoration; traffic control; testing and all other work necessary for complete and functional water service replacement installations meeting Village standards as shown, specified, or required. 

Any Contract or Contracts awarded under this invitation for bids are expected to be funded in part by a loan from the Illinois Environmental Protection Agency (Illinois EPA). Neither the State of Illinois nor any of its departments, agencies, or employees is or will be a party to this invitation for bids or any resulting contract. The procurement will be subject to regulations contained in the Procedures for Issuing Loans from the Water Pollution Control Loan Program (35 IAC Part 365), the Davis-Bacon Act (40 USC 276a through 276a-5) as defined by the United States Department of Labor, the Employment of Illinois Workers on Public Works Act (30 ILCS 570), and Illinois Works Jobs Program Act (30 ILCS 559/20-1). This procurement is also subject to the loan recipient’s policy regarding the increased use of disadvantaged business enterprises. The loan recipient’s policy requires all bidders to undertake specified affirmative efforts at least sixteen (16) days prior to bid opening. The policy is contained in the specifications. Bidders are also required to comply with the President’s Executive Order No. 11246, as amended. The requirements for bidders and contractors under this order are explained in 41 CFR 60-4. In addition, this procurement is subject to the “Use of American Iron and Steel” requirements as contained in Section 436 (a) – (f) of the Consolidated Appropriations Act, 2014. 

Bids:  

Bids shall be received in a sealed envelope addressed to the Village of Fox Lake, 66 Thillen Drive, Fox Lake, IL 60020, which is marked in the lower left-hand corner EXACTLY as follows:

BID:   Village of Fox Lake

Lead Service Line Replacements – Phase I 

Document Inspection and Procurements:  

The Contract Documents may be inspected and purchased at:

Trotter and Associates, Inc.

38 W. Grand Avenue, Suite 300

Fox Lake, IL 60020

(224) 225-1300

Contact Heidi Patla at h.patla@trotter-inc.com to schedule an appointment or to purchase the contract documents. Hard or electronic copies of the documents are available for purchase.

Payment for Contract Documents is non–refundable and shall be payable to Trotter and Associates, Inc. in the form of cash, certified check or money order. No partial sets of specifications or drawings will be issued. The non–refundable cost for plans and specifications is $150.00 for a hard copy and $50.00 for an electronic copy. Addenda will be issued only to plan holders.

Bid Security and Bonds:  

Bidders will be required to provide Bid security in an amount not less than ten (10) percent of the Bid in the form of a Bid Bond written by a company properly licensed in Illinois, a certified check or a cashier’s check payable to the Village of Fox Lake, as a guaranty that the bidder will execute the contract, if it is awarded, in conformity with the bid form. 

The successful Bidder will be required to furnish a performance and payment bond on forms provided in the Specifications and Contract Documents, equal to one hundred percent (100%) of the total contract price. 

Manditory Pre-Bid Conference:

A Mandatory Pre-Bid Conference will be held on Thursday, February 15, 2024, at 10:00 a.m. at the Village Hall, 66 Thillen Drive, Fox Lake, IL.  Bids will not be received, opened, or read from Bidders/Contractors that do not attend the Pre-Bid Conference.

Wage Rates:

The contractor shall pay prevailing wages in accordance with the Davis-Bacon Act (40 USC 276a through 276a-5) as defined by the U.S. Department of Labor, Local Ordinance and the Illinois Department of Labor Prevailing Wages for Lake County or McHenry County, whichever is greater. Rates can be obtained online at www.state.il.us/Agency/idol/.

Questions:

Questions regarding the project received by 12:00 pm on March 12, 2024, will be answered by addendum. Questions submitted after this deadline may not be answered prior to the close of the bidding period. All questions shall be submitted in writing to both:

Robert Benson, PE

Project Manager

b.benson@trotter-inc.com

AND

Susan Novak, PE

Public Works Director

novaks@foxlake.org

Rejection of Bids:

The Village of Fox Lake expressly reserves the right to reject any or all bids or to accept the one which appears to be in the best interest of the Village. The Village expressly reserves the right to waive any informalities or technical irregularities in a bid if to do so is in the best interest of the Village.  

Final Bid Award:

Final award of bid shall be contingent on the Village of Fox Lake receiving financing from the Public Water Supply Loan Program as administered by the Illinois Environmental Protection Agency. Per the IEPA’s Procedures for Issuing Loans from the Public Water Supply Revolving Fund Part 662.620, Section b, unless all bids are rejected, award shall be made to the low, responsive, responsible bidder after the bid evaluation has been submitted to the IEPA and written notice of IEPA approval has been received by the Village of Fox Lake.