Village of Fox Lake - Well No. 9 Treatment Facility
ORIGINAL ADVERTISED DATE: October 12th, 2026
MANDATORY PRE-BID: November 5th, 2026
DUE DATE: 11:00 AM Thursday, December 10th, 2026
Project Contact: Dan Gillespie
INVITATION TO BID
The Village of Fox Lake (The Village) is requesting bids from contractors for the Village of Fox Lake - Well No. 9 Treatment Facility until 11:00 AM on Thursday, December 10th, 2026, at the Village Hall, 66 Thillen Drive, Fox Lake, IL. The Bids will be publicly opened and read aloud immediately afterward in the Council Chambers.
Bids shall be received in a sealed envelope addressed to:
Village of Fox Lake
66 Thillen Drive
Fox Lake, IL 60020
The sealed envelope shall be marked in the lower left-hand corner EXACTLY as follows:
BID: Village of Fox Lake
Well No. 9 Treatment Facility
Mandatory Pre-Bid Conference
A Mandatory Pre-Bid Conference will be held at 11:00 AM on Thursday, November 5th, 2026, at the Village Hall, 66 Thillen Drive, Fox Lake, IL. Bids will not be received, opened, or read from Bidders/Contractors that do not attend the Pre-Bid Conference.
Work Description
Provide all labor, equipment, appurtenances, and materials necessary for the construction of a new iron removal filtration facility, including new masonry building, filtration equipment, pumping equipment, chemical feed equipment, waste tankage, and other work as shown, specified, or required.
Contract Documents
The Contract Documents may be inspected and purchased at:
Trotter and Associates, Inc.
40W201 Wasco Rd,
St. D St. Charles, IL 60175
(630) 587–0470
Contact Jessy Stouffer (j.stouffer@trotter-inc.com) to schedule an appointment or to purchase the contract documents. Hard or electronic copies of the documents are available for purchase.
Payment for Contract Documents is non–refundable and shall be payable to Trotter and Associates, Inc. in the form of cash, certified check or money order. No partial sets of specifications or drawings will be issued. The non–refundable cost for plans and specifications is $250.00 for a hard copy and $50.00 for an electronic copy. Addenda will be issued only to plan holders.
Bonds
Each bid shall be accompanied by a bid bond, bank draft, cashier's check or certified check payable to the order of the Village of Fox Lake in an amount not less than ten (10) percent of the amount of the bid, as a guaranty that the bidder will execute the contract, if it is awarded, in conformity with the bid form.
The successful bidder will be required to furnish Performance and Completion and Payment Bonds on forms provided in the Specifications and Contract Documents, each in an amount equal to 100 percent of the contract sum.
Wage Rates
The contractor shall pay prevailing wages in accordance with the Davis-Bacon Act (40 USC 276a through 276a-5) as defined by the U.S. Department of Labor, Local Ordinance and the Illinois Department of Labor Prevailing Wages for Lake County or McHenry County, whichever is greater.
Rates can be obtained online at www.state.il.us/Agency/idol/.
Questions
Questions regarding the project received by the end of the day on December 3rd, 2026, will be answered by addendum. Questions submitted after this deadline may not be answered prior to the close of the bidding period. All questions shall be submitted in writing to:
Dan Gillespie
Construction Engineering Manager
Rejection of Bids
The Village of Fox Lake reserves the right to reject any or all bids or to accept the one which appears to be in the best interest of the Village. The Village expressly reserves the right to waive any informalities or technical irregularities in a bid if to do so is in the best interest of the Village.
Bid and Contract Awarded
Any Contract or Contracts awarded under this invitation for bids are expected to be funded in part by a grant from the Illinois Environmental Protection Agency (Illinois EPA). Neither the State of Illinois nor any of its departments, agencies, or employees is or will be a party to this invitation for bids or any resulting contract. The procurement will be subject to regulations contained in the Procedures for Issuing Loans from the Water Pollution Control Loan Program (35IAC Part 365) or the Public Water Supply Loan Program (35IAC Part 662),which is also applicable to projects funded in part by an Emerging Contaminants in Small or Disadvantaged Communities (ED-SDC) Grant, the Davis-Bacon Act (40 USC 276a through 276a-5) as defined by the United States Department of Labor, the Employment of Illinois Workers on Public Works Act (30 ILCS 570), and Illinois Works Jobs Program Act (30 ILCS 559/20-1) and the federal “Build America, Buy America Act” requirements contained in the Infrastructure Investment and Jobs Act, Pub. L. No. 117-58.
This procurement is also subject to the grant recipient’s policy regarding the increased use of disadvantaged business enterprises. The loan/grant recipient’s policy requires all bidders to undertake specified affirmative efforts at least sixteen (16) days prior to bid opening. The policy is contained in the specifications.
Award of Bid
Final award of bid shall be contingent on the Village of Fox Lake receiving financing from the Emerging Contaminants in Small or Disadvantaged Communities Grant as administered by the Illinois Environmental Protection Agency. Per the IEPA’s Procedures for Issuing Loans from the Public Water Supply Revolving Fund Part 662.620, Section b, unless all bids are rejected, award shall be made to the low, responsive, responsible bidder after the bid evaluation has been submitted to the IEPA and written notice of IEPA approval has been received by the Village of Fox Lake.
