ORIGINAL ADVERTISED DATE: April 9, 2024

* See addendum for deadline changes

DUE DATE: May 7, 2024

PROJECT MANAGERS:  Dustin Priebe, P.E.

INVITATION TO BID

The Village of Fox Lake will receive sealed Bids until the 7th day of May 2024 at 2:00 PM at Fox Lake Village Hall, 66 Thillen Drive, Fox Lake, IL 60020, at which time the Bids will be opened in the Board Room for Village of Fox Lake – 2024 Roadway Improvements. Bids shall be received in a sealed envelope addressed to the Village of Fox Lake, 66 Thillen Avenue, Fox Lake, IL 60020, which is marked in the lower left-hand corner EXACTLY as follows:

    BID:               Village of Fox Lake

                         2024 Roadway Improvements

The Village of Fox Lake is an equal-opportunity employer. Small, minority, and women-owned businesses are encouraged to submit bids.

Pre-Bid Meeting

A pre-bid meeting will be held on the 25th day of April, 2024 at 1:00 PM at 97 Hillside Court, Fox Lake, IL 60020 (parking along Forest Ave at the intersection with Hillside Ct).

Work Description       

This work shall include furnishing all labor, materials, equipment, and other incidentals necessary for full pavement rehabilitation on Longwood Drive, Wildwood Drive, and Hillside Court, including hot-mix asphalt removal; pulverization of existing pavement; base course grading, placement of hot-mix asphalt binder and surface course; placement of aggregate shoulder; driveway removal and replacement; and parkway restoration in accordance with the design plans, project specifications and contract documents.

Additionally, the project shall include the removal of the existing sheet pile retaining wall; removal of trees; installation of a new permanent sheet pile retaining wall; aggregate fill; removal and replacement of wooden steps; removal of storm sewer piping and structures; installation of storm sewer piping and structures; and placement of combination curb and gutter along Hillside Court in accordance with the design plans, project specifications and contract documents.

Document Inspection and Procurements

Electronic (PDF) copies and hard copies of the Contract Documents are available for purchase at Trotter and Associates, Inc., 38 W. Grand Ave., Ste 300, Fox Lake, IL 60020. Contact Dustin Priebe at d.priebe@trotter-inc.com to purchase the contract documents. 

Payment for Contract Documents is nonrefundable and shall be payable to Trotter and Associates, Inc. in cash, certified check, or money order. No partial sets of specifications or drawings will be issued. The non-refundable cost for plans and specifications is $50.00. The addenda will be issued only to plan holders.

Project Contact

Dustin Priebe, P.E. – d.priebe@trotter-inc.com

Bid and Performance & Payment Bond

Bidders will be required to provide Bid security equal to five (5) percent of the Bid in the form of a Bid Bond written by a company properly licensed in Illinois, a certified check, or a cashier’s check. The successful Bidder will be required to furnish a performance and payment bond on forms provided in the Specifications and Contract Documents, equal to one hundred percent (100%) of the total contract price. 

Wage Rates

The successful Bidder also must comply with all of the provisions of (a) the Davis-Bacon Act, (b) Contract Work Hours Standards, (c) the Copeland Act (Anti-kickback), (d) the Illinois Prevailing Wage Act, and (e) Title IV of the Civil Rights Act of 1964.

Rejection of Bids

The Village of Fox Lake, in accordance with the Laws of the State of Illinois, hereby notifies all Bidders that the Village reserves the right to reject any and all Bids, to waive minor informalities or technicalities, to advertise for new bids, or to request confirmation or clarification from any bidder regarding information contained in a bid. The Village will affirmatively ensure that the contract entered into pursuant to this advertisement will be awarded to a responsible and responsive Bidder without discrimination on the ground of race, color or national origin, but the Owner reserves the right to reject any or all Bids received and to waive formalities. Your Bid will be required to be submitted under a condition of irrevocability for a period of sixty (60) days after submission.