ORIGINAL ADVERTISED DATE:  March 24, 2023
* See addendum for deadline changes

PROJECT MANAGERS:  Stephen Cieslica, P.E.

INVITATION TO BID

NOTICE is hereby given that the City of Woodstock will receive sealed Bids until the 14th day of April, 2023 at 3:00 PM at the City Hall, 121 W Calhoun St, Woodstock, IL 60098 at which time the Bids will be opened for the following:

City of Woodstock 2023 Street Improvement Program

Work description: The Project includes furnishing all labor, materials, equipment, and other items necessary for hot-mix asphalt removal; full depth reclamation (select streets); base course grading, placement of hot-mix asphalt binder and surface course; curb and gutter removal and replacement; sidewalk removal and replacement; replacement of drainage structures and sewers; sanitary sewer replacement, restoration and all other items of work in accordance with the plans.

The Contract Documents are available for purchase at Trotter and Associates, Inc., 38 W. Grand Ave., Ste 300, Fox Lake, IL 60020.  Contact Heidi Patla at h.patla@trotter-inc.com to purchase the contract documents. 

Payment for Contract Documents is non–refundable and shall be payable to Trotter and Associates, Inc. in the form of cash, certified check or money order. No partial sets of specifications or drawings will be issued. The non–refundable cost for electronic plans and specifications is $50.00. Addenda will be issued only to plan holders.

Bidders will be required to provide Bid security equal to five (5) percent of the Bid in the form of a Bid Bond written by a company properly licensed in Illinois, a certified check or a cashier’s check. The successful Bidder will be required to furnish a Contract bond as required in the Specifications and Contract Documents, equal to one hundred percent (100%) of the total contract price. 

The successful Bidder also must comply with all of the provisions of (a) the McHenry County Prevailing Wages, (b) Contract Work Hours Standards, (c) the Copeland Act (Anti-kickback), (d) the Illinois Prevailing Wage Act, and (e) Title IV of the Civil Rights Act of 1964.

The City of Woodstock, in accordance with the Laws of the State of Illinois, hereby notifies all Bidders that the City reserves the right to reject any and all Bids, to waive minor informalities or technicalities, to advertise for new bids, or to request confirmation or clarification from any bidder regarding information contained in a bid. The City will affirmatively ensure that the contract entered into pursuant to this advertisement will be awarded to a responsible and responsive Bidder without discrimination on the ground of race, color or national origin, but the Owner reserves the right to reject any or all Bids received and to waive formalities. Bids will be required to be submitted under a condition of irrevocability for a period of sixty (60) days after submission.

Bids shall be received in a sealed envelope addressed to the City Engineer of the City of Woodstock, 121 W Calhoun St, Woodstock, IL 60098, which is marked in the lower left-hand corner EXACTLY as follows:

BID:                 City of Woodstock

                        2023 Street Improvement Program