Village of Fox Lake - Tall Oaks Pump House Repairs

June 1, 2026

ORIGINAL ADVERTISED DATE: June 3rd, 2026

MANDATORY PRE-BID: 10:00 AM Wednesday June 17th, 2026

DUE DATE: 10:00 AM Wednesday, July 15th, 2026

Project Contact: Dan Gillespie


Invitation to Bid


Sealed proposals will be received by the Village of Fox Lake for the project entitled “Tall Oaks Pump House Repair” until 10:00 AM on Wednesday, July 15th, 2026, at the Fox Lake Village Hall Offices, located at 66 Thillen Drive Fox Lake, Illinois, 60020. The sealed bids will be publicly opened and read aloud immediately afterwards in the Fox Lake Village Hall Offices, on the same date. Sealed bids shall be addressed to the Village of Fox Lake, 66 Thillen Drive, Fox Lake, IL 60020 and shall be labeled “Bid for Village of Fox Lake Tall Oaks Pump House Repair”.


Mandatory Pre-Bid Conference

A Mandatory Pre–Bid Conference will be held on Wednesday, June 17th, 2026 at 10:00 AM at the Tall Oaks Facility, 1201 Grass Lake Road, Fox Lake, Illinois, 60020. Bidders/Contractors not attending the Pre-Bid Conferences shall have their bids rejected.


Work Description

Work associated with the Village of Fox Lake Tall Oaks Pump House includes:

  1. Site Work
  2. Installation of duct bank from the existing generator to the new ATS at the pump house.
  3. Pump House
  4. Removal and replacement of the upper portion of the existing exterior CMU walls.
  5. Removal of the existing roofing system, to be replaced with a wood truss roofing system.
  6. Removal and replacement of exhaust fans and electric unit heaters.
  7. Selective removal and replacement of electrical items. Installation of ATS and integration into the existing building electrical system.


Document Inspection and Procurement

The Contract Documents may be inspected and purchased at the following locations.

  1. Trotter and Associates, Inc.

              40W201 Wasco Rd. Suite D

              St. Charles, Illinois 60175

              630/587–0470


Payment for Contract Documents is non–refundable and shall be payable to Trotter and Associates, Inc. in the form of cash, certified check or money order. No partial sets of specifications or drawings will be issued. The non–refundable cost for hard-copies of drawings and specifications is $120.00. The non–refundable cost for electronic (PDF) copies of drawings and specifications is $30.00. Addenda will be issued only to plan holders. Contact Jessy Stouffer at j.stouffer@trotter-inc.com to purchase the contract documents. 


Questions

Questions regarding the project received by close of business on Friday, July 10th, 2026, will be answered by addendum. Questions submitted after this deadline may not be answered prior to the close of the bidding period. All questions shall be submitted in writing to: Dan Gillespie d.gillespie@trotter-inc.com


Bonds

Each bid shall be accompanied by a bid bond, bank draft, cashier's check or certified check payable to the order of the Village of Fox Lake, Illinois in an amount not less than ten (10) percent of the amount of the bid, as a guaranty that the bidder will execute the contract, if it is awarded, in conformity with the bid form.


The successful bidder will be required to furnish Performance and Payment Bonds on forms provided in the Specifications and Contract Documents, each in an amount equal to 100 percent of the contract sum.


Wage Rates

The contractor shall pay prevailing wages in accordance with Local Ordinance and the Illinois Department of Labor Prevailing Wages for Lake County or Lake County, whichever is greater. Rates can be obtained online at www.state.il.us/Agency/idol/.


Rejection of Bids

The Owner expressly reserves the right to reject any or all bids or to accept the one, which appears to be in the best interest of the Owner. The Owner expressly reserves the right to waive any informalities or technical irregularities in a bid if to do so is in the best interest of the Owner.