City of Woodstock 2025 Street Improvement Program
ORIGINAL ADVERTISED DATE: May 2, 2025
DUE DATE: Thursday, May 22, 2025, at 2:00 PM
PROJECT MANAGERS: Steve Cieslica, P.E.
INVITATION TO BID
NOTICE is hereby given the City of Woodstock will receive sealed bids for the project entitled “Woodstock 2025 Street Improvement Program” until 2:00 PM on Thursday, May 22, 2025, at City Hall, 121 W Calhoun St, Woodstock, IL 60098. Bids will be publicly opened and read aloud immediately afterwards.
Bids shall be received in a sealed envelope addressed to:
City Engineer - City of Woodstock
121 W Calhoun St.
Woodstock, IL 60098
The sealed envelope shall be marked in the lower left-hand corner EXACTLY as follows:
BID: City of Woodstock
2025 Street Improvement Program
Work Description
The Project includes furnishing all labor, materials, equipment, and other items necessary for hot-mix asphalt removal; concrete pavement removal, full depth reclamation (select streets); base course preparation and grading, placement of hot-mix asphalt binder and surface course; curb and gutter removal and replacement; new curb installation; sidewalk removal and replacement; new sidewalk installation; replacement of drainage structures and sewers; sanitary sewer replacement, restoration, and all other items of Work in accordance with the Plans, Standard Specifications, and Special Provisions. Portions of combination curb and gutter shall be installed by curb machine and not hand formed.
Document Inspection and Procurements
The Contract Documents will be available for inspection and purchase starting Friday May 2, 2025, at:
Trotter and Associates, Inc.
38 W. Grand Ave., Ste 300
Fox Lake, IL 60020
Contact Heidi Patla at h.patla@trotter-inc.com to schedule an appointment or to purchase the contract documents. Hard or electronic copies of the documents are available for purchase.
Payment for Contract Documents is non–refundable and shall be payable to Trotter and Associates, Inc. in the form of cash, certified check or money order. No partial sets of specifications or drawings will be issued. The non–refundable cost for plans and specifications is $150.00 for a hard copy and $50.00 for an electronic copy. Addenda will be issued only to plan holders.
Questions
Questions regarding the project received by 12:00 pm on Tuesday May 20, 2025, will be answered by addendum. Questions submitted after this deadline may not be answered prior to the close of the bidding period. All questions shall be submitted in writing to:
Cade Sundstedt
Project Engineer
Bid Security
Bidders will be required to provide Bid security equal to five (5) percent of the Bid in the form of a Bid Bond written by a company properly licensed in Illinois, a certified check or a cashier’s check. The successful Bidder will be required to furnish a Contract bond as required in the Specifications and Contract Documents, equal to one hundred percent (100%) of the total contract price.
Wage Rates
The successful Bidder also must comply with all of the provisions of (a) the McHenry County Prevailing Wages, (b) Contract Work Hours Standards, (c) the Copeland Act (Anti-kickback), (d) the Illinois Prevailing Wage Act, and (e) Title IV of the Civil Rights Act of 1964.
Rejection of Bids
The City of Woodstock, in accordance with the Laws of the State of Illinois, hereby notifies all Bidders that the City reserves the right to reject any and all Bids, to waive minor informalities or technicalities, to advertise for new bids, or to request confirmation or clarification from any bidder regarding information contained in a bid. The City will affirmatively ensure that the contract entered into pursuant to this advertisement will be awarded to a responsible and responsive Bidder without discrimination on the ground of race, color or national origin, but the Owner reserves the right to reject any or all Bids received and to waive formalities. Bids will be required to be submitted under a condition of irrevocability for a period of sixty (60) days after submission.
