CITY OF ST. CHARLES – UV Rehab Project

ORIGINAL ADVERTISED DATE: December 19, 2025

OPTIONAL PRE-BID: Tuesday, January 6th, 2026

DUE DATE: 2:00pm, Thursday, February 5th, 2026

PROJECT MANAGER: Jerry Ruth, P.E.

INVITATION TO BID

The City of St. Charles will receive electronic proposals for the project “City of St. Charles – UV Rehab Project” until 2:00 PM on Thursday, February 5th, 2026, on the DemandStar platform. The Bids will be electronically submitted and there will not be a public opening. Results of Openings will be published on DemandStar.

Work Description

The City of St. Charles (“City”) is requesting bids from contractors to 1. Remove existing UV Disinfection Equipment and NPW Filters. 2. Construct new cast-in place concrete and masonry structure to house new UV equipment and NPW filters along with electrical and mechanical support systems.

Pre-Bid Meeting

An optional Pre–Bid Meeting will be held 10AM on Tuesday, January 6th, 2026, on the Second Floor of the Public Works Facility, 1405 S. 7th Ave, St. Charles, Illinois, 60174.

Document Inspection and Procurements

The Contract Documents may be viewed and downloaded at the City’s website:

https://www.stcharlesil.gov/bids-proposals.

The addenda will be issued only to plan holders.

Wage Rates

The Contractor shall comply with all provisions of the Illinois Prevailing Wage Act, 820 ILCS 130/.01 et seq. (“Act”). Both the City and the Contractor agree that the Contractor has the sole responsibility to procure legal counsel with respect to any Contractor or subcontractor question regarding the Act. Contractor shall not pay less than the prevailing rates of wages to all laborers, workmen, and mechanics performing work under this contract; the submission of certified monthly payroll reports are required per 820 ILCS 130/5.

Act provisions are attached in the “Prevailing Wage Act FAQ” by the Illinois Department of Labor at https://www2.illinois.gov/idol/FAQs/Pages/prevailing-wage-faq.aspx

Statute 820ILCS 103/.01 et seq. is attached at http://www.ilga.gov/legislation/ilcs/ilcs3.asp?ActID=2405&ChapAct=820%26nbsp%3bILCS%26nbsp%3b130/&ChapterID=68&ChapterName=EMPLOYMENT&ActName=Prevailing+Wage+Act

The current Illinois Department of Labor Prevailing Wage Rates for the County of Kane and the County of DuPage are available at http://www.state.il.us/agency/idol/. Prevailing wage rates are subject to revision. Failure on the part of Contractor or its subcontractor to access the attachments does not relieve the Contractor or its subcontractor from strict adherence to the Act and all of its Codified provisions. Contractor is responsible for all subcontractor compliance with the Act, pursuant to this Contract. 

Effective September 1, 2020, all Certified Transcripts of Payrolls shall be submitted electronically to the Illinois Department of Labor at: https://www2.illinois.gov/idol/Laws-Rules/Conmed/Pages/certifiedtranscriptofpayroll.aspx

Questions

All questions shall be submitted to procurement@stcharlesil.gov with the subject “UV Rehab Project” by January 15, 2026, at 8AM.

Rejection of Bids

The City reserves the right to reject any or all offers for any reason including but not limited to: budgetary constraints, unclear solicitation documents, change in needs, suspicion of collusion, pricing aberrations, front end loading; mathematically unbalanced proposals in which prices for some items are substantially out of proportion to comparable prices, materially unbalanced proposals in which material requirements for some items are substantially higher to comparable proposals; poor quality or poor performance in past City contracts, and other reasons deemed important to the City.

Award of Bid

The City endeavors to select the offer meeting the best interests of the City as stated by its City Council/City Administrator based on the totality of lawful considerations, price and other factors considered. Award is based on the lowest responsive responsible offer; offering the lowest life-cycle cost; providing the best overall value to the City; and deemed most advantageous to the City, price and other factors considered.