City of St. Charles – S. 7th Avenue & Division Street Lift Station

Original Advertised Date:  September 10, 2018 
* See addendum for deadline changes

Project managers:  Jerry Ruth, P.E.

Receipt of Bids

Sealed proposals will be received by the City of St. Charles for the project entitled “S. 7^th Avenue & Division Street Lift Station – City of St. Charles, Illinois” until 10:00 am on Tuesday, October 23^rd, 2018 at Office of the Purchasing Department, located at 2 East Main Street, St. Charles, Illinois 60174.  The sealed bids will be publicly opened and read aloud immediately afterwards in the City Council Chambers, on the same date.  Sealed bids shall be addressed to the City of St. Charles, Purchasing Manager’s Office, 2 East Main Street, St. Charles, Illinois 60174 and shall be labeled “Bid for S. 7^th Avenue & Division Street Lift Station – City of St. Charles, Illinois”.

Any Contract or Contracts awarded under this invitation for bids are expected to be funded in part by a loan from the Illinois Environmental Protection Agency (Illinois EPA). Neither the State of Illinois nor any of its departments, agencies, or employees is or will be a party to this invitation for bids or any resulting contract. The procurement will be subject to regulations contained in the Procedures for Issuing Loans from the Water Pollution Control Loan Program (35IAC Part 365), the Davis-Bacon Act (40 USC 276a through 276a-5) as defined by the United States Department of Labor, the Employment of Illinois Workers on Public Works Act (30 ILCS 570) and DBE Policy per 40 CFR Part 33, as amended. This procurement is also subject to the loan recipient’s policy regarding the increased use of disadvantaged business enterprises. The loan recipient’s policy requires all bidders to undertake specified affirmative efforts at least sixteen (16) days prior to bid opening. The policy is contained in the specifications. Bidders are also required to comply with the President’s Executive Order No. 11246, as amended. The requirements for bidders and contractors under this order are explained in 41 CFR 60-4.  In addition, this procurement is subject to the “Use of American Iron and Steel” requirements as contained in Section 436 (a) – (f) of the Consolidated Appropriations Act, 2014.

Work Description

Demolition

1. Concrete sidewalk.
2. Lift Station – pipe, pumps, control panel and enclosure, etc.

Site Work

1. Site grading and earthwork.
2. Paving and restoration.
3. Site piping (sanitary force main, sanitary sewer).
4. Site electrical and gas.
5. Stormwater pollution prevention plan (SWPPP).

Lift Station Replacement

1. Installation of a new lift station structure.
2. Installation of a new valve vault structure.
3. Installation of a new meter vault structure.
4. Installation of new lift station control panel, electrical support systems, and enclosure.

Document Inspection and Procurements

The Contract Documents may be inspected and purchased at the following location:

Trotter and Associates, Inc.

40W201 Wasco Rd. Suite D

St. Charles, Illinois 60175

630/587–0470

Payment for Contract Documents is non–refundable and shall be payable to Trotter and Associates, Inc. in the form of cash, certified check or money order.  No partial sets of specifications or drawings will be issued. The non–refundable cost for plans and specifications is $90.00.  Addenda will be issued only to plan holders.

Bonds

Each bid shall be accompanied by a bid bond, bank draft, cashier’s check or certified check payable to the order of the City of St. Charles, Illinois in an amount not less than ten (10) percent of the amount of the bid, as a guaranty that the bidder will execute the contract, if it is awarded, in conformity with the bid form.

The successful bidder will be required to furnish Performance and Payment Bonds on forms provided in the Specifications and Contract Documents, each in an amount equal to 100 percent of the contract sum.

Mandatory Pre–Bid Conference

A Mandatory Pre–Bid Conference will be held on Tuesday, September 25^th, 2018 at 10:00 am at St. Charles Public Works Building, 200 Devereaux Way, St. Charles, IL 60174.  Bidders/Contractors not attending the Pre-Bid Conference shall have their bids rejected.

Wage Rates

The contractor shall pay prevailing wages in accordance with the Davis-Bacon Act (40 USC 276a through 276a-5) as defined by the U.S. Department of Labor, Local Ordinance and the Illinois Department of Labor Prevailing Wages for Kane Counties, whichever is greater.

Rates can be obtained online at www.wdol.gov and www.state.il.us/Agency/idol/.

Rejection of Bids

Per the IEPA’s Procedures for Issuing Loans from the Water Pollution Control Revolving Fund Part 365.620, Section b, the City of St. Charles may reserve the right to reject any and/or all bids if it has documented sound business reasons.

Award of Bid

Final award of bid shall be contingent on the City of St. Charles receiving financing from the Water Pollution Control Loan Program as administered by the Illinois Environmental Protection Agency.  Per the IEPA’s Procedures for Issuing Loans from the Water Pollution Control Revolving Fund Part 365.620, Section b, unless all bids are rejected, award shall be made to the low, responsive, responsible bidder after the bid evaluation has been submitted to the IEPA and written notice of IEPA approval has been received by the City of St. Charles.