Original Advertised Date:  July 17, 2020 
* See addendum for deadline changes

Project managers:  Jerry Ruth, P.E.

RECEIPT OF BIDS

A.     Sealed proposals will be received by the City of Harvard for the project entitled “Harvard WWTF Improvements – Phase 1A” until 10:00 am on Tuesday, August 25th, 2020 at City Hall, located at 201 W. Diggins St, Harvard IL  60033.  The sealed bids will be publicly opened and read aloud immediately afterwards in the Council Chambers at City Hall, located at 201 W. Diggins St, Harvard, IL  60033, on the same date. Sealed bids shall be addressed to the City of Harvard, 201 W. Diggins St, Harvard, IL 60033 and shall be labeled “Bid for Harvard WWTF Improvements – Phase 1A.”

B.      Any Contract or Contracts awarded under this invitation for bids are expected to be funded in part by a loan from the Illinois Environmental Protection Agency (Illinois EPA).  Neither the State of Illinois nor any of its departments, agencies, or employees is or will be a party to this invitation for bids or any resulting Contract.  The procurement will be subject to regulations contained in the Procedures for Issuing Loans from the Water Pollution Control Loan Program (35IAC Part 365), the Davis-Bacon Act (40 USC 276a through 276a-5) as defined by the United States Department of Labor, the Employment of Illinois Workers on Public Works Act (30 ILCS 570) and DBE Policy per 40 CFR Part 33, as amended.  This procurement is also subject to the loan recipient’s policy regarding the increased use of disadvantaged business enterprises.  The loan recipient’s policy requires all bidders to undertake specified affirmative efforts at least sixteen (16) days prior to bid opening.  The policy is contained in the Specifications.  Bidders are also required to comply with the President’s Executive Order No. 11246, as amended.  The requirements for Bidders and Contractors under this order are explained in 41 CFR 60-4.  In addition, this procurement is subject to the “Use of American Iron and Steel” requirements as contained in Section 436 (a) – (f) of the Consolidated Appropriations Act, 2014.

WORK DESCRIPTION:

A.     Demolition:

1.       Existing Rotating Biological Contactors (RBCs)

a.       Existing Unit Process Will Be Decommissioned as Part of This Project.

b.       The Structure Will Be Considered for Removal Under an Additive Alternate.

2.       Existing Trickling Filter

a.       Existing Unit Process Will Be Decommissioned as Part of This Project.

b.       The Structure Will Be Considered for Removal Under an Additive Alternate.

3.       Existing Sludge Drying Beds

a.       The Drying Beds Will Be Decommissioned and Removed.

4.       Existing Equipment Building

a.       The Building Will Be Used for Temporary Sludge Dewatering Operations.

5.       Existing Aerobic Digester

a.       The Structure Will Be Decommissioned and Removed.

B.      Site Work:

1.       Temporary Facilities (power, storage, etc.):

2.       Site Grading and Earthwork.

3.       Fencing and Security.

4.       Paving and Restoration.

5.       Storm Water Replacement and Management (SWPPP).

6.       Site Piping (digested sludge, primary effluent, return activated sludge, potable water, mixed liquor suspended solids, sanitary sewer, tertiary effluent, chemical feed).

7.       Site Electrical, Gas, Communications, and Lighting.

8.       New Tertiary Effluent Metering Structure and Connect to Existing Chlorine Contact Tank.

9.       New Effluent Composite Sampler.

C.      Raw Sewage Pump Station and Screening System Rehabilitation:

1.       This work will be considered under a Deductive Alternate.

2.       Modify Influent Northfield Force Main Upstream of Pumps.

3.       Replace Existing Screw Pumps, Grout, Controls, Ancillary Connections, etc.

4.       Construct Screw Pump Bypass Connection for Northfield Force Main and Overflow.

5.       Remove Existing Comminutor and Install New Mechanical Fine Screen, Grout, Controls, Ancillary Connections, etc.

6.       Rehabilitate Existing CIP Concrete Structure.

D.     Aerated Grit Removal System Rehabilitation:

1.       This work will be considered under a Deductive Alternate.

2.       Remove Existing Equipment, Pads, and Support Systems.

3.       Install New Blowers, Air Lift Pump, Rolling Grit Unit, and Grit Classifier.

4.       Fabricate and Install Insulated Jacket Around New Grit Classifier, Including Heating System.

E.      Primary Effluent Pump Station Rehabilitation:

1.       Remove Existing Equipment, Piping, Wet Well Elevated Slab, Access Hatches, and Electrical/Controls.

2.       Install New Equipment, Piping, Grating, and Electrical/Controls.

F.      Construction of New Three-Ring Oxidation Ditch:

1.       Construct New Cast-In-Place Concrete Structure.

2.       Install Oxidation Ditch Equipment and Support Systems.

3.       Install Piping, Valves, Bridges, Stairs, Slide Gates, Sluice Gates and Weirs.

4.       Install Divider Walls in Outer Ring of Ditch for Biological Process, Aerobic Digestion, and Digested Sludge Storage.

5.       Install Aerobic Digester Blowers, Process Air Piping, Valves, and Diffuser System.

6.       Install Controls Support Systems.

7.       Construct New Cast-In-Place Concrete Process Control Building Adjacent to Oxidation Ditch for Electrical Support Systems, Piping, and Sludge Transfer Pumps.

G.     Construction of New MLSS Diversion Structure:

1.       Construct New Cast-In-Place Concrete Structure.

2.       Install Piping, Weirs and Slide Gates.

H.     Construction of New Tertiary Clarifiers:

1.       Construct Two New Cast-In-Place Concrete Structures.

2.       Install Clarifier Rotating Assembly, Piping, Bridges, Stairs, Weirs/Baffles, and Electrical Support Systems.

3.       Furnishing and Installing Aluminum Covers on New Clarifiers will be Considered as an Additive Alternate.

I.        RAS Pump Station:

1.       Construct New Cast-In-Place Concrete Structure, Common-Wall with Tertiary Clarifiers.

2.       Install New Equipment, Piping, Valves, Hoisting System, Grating, and Electrical/Controls.

J.        Sludge Pump Station Rehabilitation:

1.       This work will be considered under a Deductive Alternate.

2.       The Interior of This Building Will Be Demolished, Including Removal of All Existing Walls, Mechanical and Process Equipment, Electrical, and Plumbing Unless Noted Otherwise.

3.       Install Piping, Valves, Stairs, and Mechanical Equipment.

K.     Anaerobic Digester Complex Rehabilitation:

1.       The Entirety of This Work Will Be Considered Under an Additive Alternate.

2.       Remove and Replace Existing Roofing System.

3.       Remove Existing Floating Steel Cover on North Digester.

4.       Install New Fixed Steel Cover on North Digester.

L.      Lab and Administration Building Rehabilitation:

1.       Existing Building is a Pre-Engineered Metal Structure That Contains Offices, Restrooms, Garage, and a Second Story Mezzanine.

2.       The Interior of This Building Will Be Demolished, Including Removal of All Existing Walls, Insulation, Mechanical Equipment/Ductwork, Electrical, and Plumbing Unless Noted Otherwise.

3.       Proposed Improvements Will Include New Power Distribution and Support Equipment for the Wastewater Treatment Facility in an Electrical Room, SCADA office, Superintendent’s Office, Break Room, Mechanical Room, Men’s Locker Room, Women’s Locker Room, and a Laboratory.

M.    Sludge Handling Facility:

1.       Construct New Cast-In-Place Concrete and Masonry Sludge Handling Building.

2.       Relocate Temporary Dewatering Skid and appurtenances to new Sludge Handling Building.

3.       Install Sludge Dewatering Systems (pumps, polymer unit, protected water system, protected water system, piping, valves, sludge screw press, and appurtenances), Stairs/Grating, Hoisting Systems, Conveyors, and Electrical/Controls.

4.       Construct New Cast-In-Place Concrete and Pre-Engineered Metal Superstructure for Sludge Storage Barn.

5.       Additional Sludge Dewatering Systems Will Be Considered Under an Additive Alternate.

DOCUMENT INSPECTION AND PROCUREMENTS

A.     The Contract Documents may be inspected and purchased at the following locations.

Trotter and Associates, Inc.

40W201 Wasco Rd. Suite D

St. Charles, Illinois  60175

630-587-0470

B.      Payment for Contract Documents is non–refundable and shall be payable to Trotter and Associates, Inc. in the form of cash, certified check or money order.  No partial sets of Specifications or Drawings will be issued.  The non–refundable cost for plans and Specifications is $475.00.  Addenda will be issued only to plan holders.

Bonds

A.     Each bid shall be accompanied by a bid bond, bank draft, cashier’s check or certified check payable to the order of the City of Harvard, Illinois in an amount not less than ten (10) percent of the amount of the bid, as a guaranty that the bidder will execute the contract, if it is awarded, in conformity with the bid form.

B.      The successful bidder will be required to furnish Performance and Payment Bonds on forms provided in the Specifications and Contract Documents, each in an amount equal to 100 percent of the contract sum.

MANDATORY PRE–BID CONFERENCE

A.     A Mandatory Pre–Bid Conference will be held on Tuesday, July 28th, 2020 at 10:00 am at the Harvard WWTP Car Dealership Building, 807 W. Brink St, Harvard, IL  60033.  Bidders/Contractors not attending the Pre-Bid Conference shall have their bids rejected.

WAGE RATES

A.     The contractor shall pay prevailing wages in accordance with the Davis-Bacon Act (40 USC 276a through 276a-5) as defined by the U.S. Department of Labor, Local Ordinance and the Illinois Department of Labor Prevailing Wages for McHenry County, whichever is greater.

B.      Rates can be obtained online at www.wdol.gov and www.state.il.us/Agency/idol/.

REJECTION OF BIDS

A.     The Owner expressly reserves the right to reject any or all bids or to accept the one, which appears to be in the best interest of the Owner.  The Owner expressly reserves the right to waive any informalities or technical irregularities in a bid if to do so is in the best interest of the Owner.

AWARD OF BID

A.     Final award of bid shall be contingent on the City of Harvard receiving financing from the Water Pollution Control Loan Program as administered by the Illinois Environmental Protection Agency.

City of Harvard, Illinois

Michael Kelly

Mayor

Williams Brothers Construction, Inc.
P.O. Box 1366, Peoria, IL 61654
309-688-0416

Joseph J. Henderson & Son, Inc.
4288 Old Grand Avenue, Gurnee, IL 60031
847-244-3222

IHC Construction
1500 Executive Drive, Elgin, IL 60123
847.742.1516

Drydon Equipment
2445 Westfield Drive Ste 100, Elgin, IL 60124
224.629.4060

Dodge Data & Analytics
4300 Beltway PL Ste 150, Arlington TX 76018
405-455-1699

Vissering Construction
175 Benchmark Industrial Drive, Streator, IL 61364
815.673.5511

Construct Connect
30 Technology Parkway South Ste 100, Norcross, GA 30092
800-364-2059

Williams Brothers Construction, Inc.
$20,800,000

IHC Construction Companies LLC
$21,950,000

Joseph J Henderson & Son, Inc.
$22,350,000