Original Advertised Date:  June 10, 2019 
* See addendum for deadline changes

Project managers:  

NOTICE TO BIDDERS: 2019 Collector Street Resurfacing Program

Bid Number:  19-042

The City of Elgin Purchasing Department is pleased to announce that we are instituting our E-bidding process. ALL vendors, regardless of whether your firm is currently registered with the City of Elgin or not, will need to register in order to receive notification of upcoming bids. In order to bid on any projects you must register as a vendor at https://cityofelgin.ionwave.net/VendorRegistration/PreliminaryInfo.aspx.

Bid documents are available at https://cityofelgin.ionwave.net/CurrentSourcingEvents.aspx. You will be able to complete and submit bids 100% online.


Sealed bids will be received by the Purchasing Director of the City of Elgin, Illinois, until 3:00 P.M. local time, June 20, 2019, for the 2019 Collector Street Resurfacing Program.

Project Description: The Project shall consist of resurfacing 3 Collector Streets: Larkin Avenue, S. McLean Blvd. to Monroe Street; W. Chicago Street, N. Clifton Avenue to Hamilton Avenue; and Davis Road, IL. Rte. 31 to 698’ west.  The proposed improvements vary (see Neighborhood Maps and Typical Sections for additional information), but typically includes removing 2 1/2″ of Hot-Mix Asphalt Surface and replacing it with Hot-Mix Asphalt Surface Course, Mix ‘D’, N50, 2”, and either of Polymerized Leveling Binder (Machine Method), N50, ¾” or Hot-Mix Asphalt Leveling Binder (MM), N50, ¾” as shown on the typical sections. The contractor is required to maintain two-way directional flow of traffic on each street throughout construction.  Improvements also include Aggregate Base Repair, Combination Concrete Curb and Gutter Removal/Replacement, Sidewalk Removal/Replacement, Thermoplastic Pavement Markings, Recessed Pavement Markers, Parkway Restoration; and all other appurtenant work and materials necessary to complete the project.

All proposals must be accompanied by an original Bid Bond, Certified or Cashier’s Check or a Bank Draft in an amount equal to at least 5 percent of the bid, payable without condition to the City of Elgin, of Elgin, Illinois. However, this must be delivered to the Purchasing Department at 150 Dexter Court, Elgin, Illinois no later than June 20, 2019 at 12:00 pm local time,or your bid will not be considered. The bid bond sum shall be forfeited in case the successful bidder fails to enter into a binding contract and provide a properly executed contract surety bond within 15 days after the date the contract is awarded by the City Council.

The successful bidder shall be required to furnish a satisfactory contract bond to the City of Elgin by a surety company authorized to do business in the State of Illinois covering the full amount of the contract. This project must comply with the City of Elgin’s Residency and Responsible Bidder’s Ordinances. The successful bidder shall pay prevailing wage and shall provide certified payrolls to the City for the duration of the Project.

The bidder shall submit, if requested by the Engineering Division, a list of qualified references for projects of similar size and scope of this project. Proposals withdrawn may not be resubmitted at the same letting.

Each bidder shall satisfy the City as to their ability, financially or otherwise, to carry out the work. The right is reserved to reject any or all bids or to waive technicalities and any informality in any bid.

June 10, 2019

Daina DeNye, CPPO

Purchasing Officer