Original Advertised Date:  May 16, 2018 
* See addendum for deadline changes

Project managers:  Phil Kazimier

Notice to Bidders: 2018 Collector Street Resurfacing Program

Bid Number:  18-029

Sealed bids will be received by the Purchasing Department, 150 Dexter Court, Elgin, Illinois, until 11:00 AM local time, on May 30th, 2018, for the 2018 Collector Street Resurfacing Program. At that time the bids will be publicly opened and read at the Purchasing Department in the City Hall – 2nd floor conference room located at 150 Dexter Court, Elgin, Illinois 60120.

Project Description: The Project shall consist of resurfacing 4 Collector Streets: National Street, the Fox River to Villa Street; South McLean Boulevard, Bowes Road to Spartan Drive; St. Charles Street, IL Rte. 20 to Villa Street; South Water Road, Copper Springs Lane to southern terminus.  As well as 6 residential streets: Valley Creek Drive, Alice Place to Colorado Avenue; Bartlett Place, Raymond Street to Upper Wellington Avenue; Watch Street, St. Charles Street to Upper Wellington Avenue; Upper Wellington Avenue, National Street to Hastings Street; Lower Wellington Avenue, Bent Street to southern terminus; Yarwood Street, St. Charles Street to Raymond Street.  The proposed improvements vary (see Neighborhood Maps and Typical Sections for additional information), but typically includes removing 2 1/2″-4 3/4″ of Hot-Mix Asphalt Surface and replacing it with Hot-Mix Asphalt Surface Course, Mix ‘D’, N50, 2”, and either ¾” of Polymerized Leveling Binder (Machine Method), N50, or 3″ Hot-Mix Asphalt Binder Course, as shown on the typical sections. The contractor is required to maintain two-way directional flow of traffic on each street throughout construction.  Improvements also include Aggregate Base Repair, Combination Concrete Curb and Gutter Removal/Replacement, Sidewalk Removal/Replacement, Polyurea Pavement Markings, Parkway Restoration; and all other appurtenant work and materials necessary to complete the project.  See location map (Tab 4)

All proposals must be accompanied by an original Bid Bond, Certified or Cashier’s Check or a Bank Draft in an amount equal to at least 5 percent of the bid, payable without condition to the City of Elgin, Illinois, which sum shall be forfeited in case the successful bidder fails to enter into a binding contract and provide a properly executed contract surety bond within 15 days after the date the contract is awarded by the City Council.

The successful bidder shall be required to furnish a satisfactory contract bond to the City of Elgin by a surety company authorized to do business in the State of Illinois covering the full amount of the contract. This project must comply with the City of Elgin’s Residency and Responsible Bidder’s Ordinances. The successful bidder shall pay prevailing wage and shall provide certified payrolls to the City for the duration of the Project.

The bidder shall submit, if requested by the Engineering Division, a list of qualified references for projects of similar size and scope of this project. Proposals withdrawn may not be resubmitted at the same letting.

Each bidder shall satisfy the City as to their ability, financially or otherwise, to carry out the work. The right is reserved to reject any or all bids or to waive technicalities and any informality in any bid.

A CD or flash drive of the specifications, proposal and contract may be obtained for a non-refundable fee of $10.00 from the Purchasing Department located at 150 Dexter Court, Elgin, Illinois 60120. Documents can be sent 1st class mail for a fee of $15 or using the bidder’s FedEx account. Questions regarding this bid package can be directed to Phil Kazimier (p.kazimier@trotter-inc.com) of Trotter and Associates, Inc.